Your vessel, down to the last
Technical documentation, PMS set-up, software consultancy and 360° virtual tours. We build the record your management system depends on.
- 1CertificatesClass and equipment, ready for survey
- 2PMSEvery system in one maintenance plan
- 3DocumentationManuals filed per component
- 4VerificationNameplates checked on board
- 5360° toursBehind the panels, before they closed
Trusted by
Our approach
A management system is only as good as the
Most PMS rollouts do not fail because the software is poor. They fail because the data underneath is incomplete, inherited from the last owner, or never properly built. The system never reflects the real vessel, and the crew stop trusting it.
Superyacht Data exists to fix that. We build the as-built foundation, with every component, document and certificate collected, verified and structured, so whichever system you run mirrors the boat. We have built these records inside the main platforms on the market, so the foundation moves with you.
| Components | 1,140 |
|---|---|
| Maintenance plans | 300 |
| Documents | 500 |
| 360° pictures | 1,600 |
| Completeness | 100% |
Your vessel, exactly as she is.
Principal particulars
The work
Every figure here comes from our reference list of completed and running projects.
- Vessel sizes worked on24–133 m
- Vessels over 60 metres30
- Largest single project6,995 documents
- Components managed60,000+
- Typical set-up, operational vessel8 weeks
- Team based in4 countries
67 vessels · combined LOA 4,033 m · team in Italy, France, Germany and Bulgaria
Services
Our
How we work
From bare hull to a
-
01 · Audit
What exists
We start with the vessel, the documents and whatever system is already in place, and list what is missing, out of date or wrong.
-
02 · Structure
How the boat is run
A component hierarchy and a documentation tree built around how this vessel is actually operated.
-
03 · Populate
Everything filed
Manuals, drawings and certificates collected, renamed and filed against the component they belong to. Maintenance plans built to manufacturer intervals, with LSA and FFE tasks alongside. You follow the progress in real time on a shared project platform.
-
04 · Handover
Crew trained, record verified
Quality checks on the database, the documentation and the maintenance plan, then training for Heads of Department and crew. An operational yacht takes about eight weeks. A new build is ready the day she is handed over, given six months' notice.
Record feed
Every entry lands against the component it belongs to.
An example of the filing log on a 62 m motor yacht during the populate stage.
- 14:02:11FILEDWatermaker service manual → 5.3.2 Fresh water
- 14:02:09LINKEDType approval certificate → 2.1.1 Main engine PS
- 14:02:04PLAN500 h interval → 7.4 Stabiliser actuator
- 14:01:58360°Engine room, frame 34 → 118 pictures
- 14:01:51RENAMEDMTU_16V4000_OM_r3.pdf → Operating manual, rev. 3
- 14:01:44VERIFIEDNameplate checked on board → Generator 2
- 14:01:37FILEDFire detection drawing → 9.1 Safety
General notes
Why owners and managers
We are specialists. Documentation, databases, software advice and 360° tours are all we do.
Advice from people who have run these systems.
We have implemented IDEA, Deep Blue, Seahub, Marad and more, so when we compare them we describe systems we have worked inside. Where we have a commercial interest in a system we put forward, we tell you before you decide.
Taken from the boat.
Every component, certificate and document is captured from the vessel itself, then checked, so what is on the screen matches what is on the boat.
Your vessel on every device.
360° tours open on PC, tablet, mobile and VR, online or offline. No specialist software and no training needed to look around.
The record belongs to you.
Everything we build is structured, exportable and vendor-independent. If you change systems or management company, your data comes with you.
Built by people who live in yachting.
Based in Viareggio, at the heart of the refit industry. We work the way yards and crews work, and we speak the same language as the teams who build the software you rely on.
360° virtual tours
Behind the panel,
Once the panels close, what runs behind them is gone from sight. The tour keeps it on record.
See behind closed panels
Cabling, piping and structure stay on record after the panels close. Find them without opening a ceiling or damaging the finish.
Go back to any build stage
Viewpoints are linked across the stages of the build, so you can step back and see a space as it was before it was closed up.
Across the whole vessel
Move from compartment to compartment in the layout of the boat, from anywhere, online or offline.
Team
The people who build
Vitaly Fedorov
Founder & CEOFounded Superyacht Data; responsible for its vision, strategy, leadership and long-term growth.
Vincenzo Basile
Operations ManagerOver a decade managing technical systems aboard naval vessels, now applied to every PMS set-up.
Marie Helene Patrice
Marine EngineerBegan at sea as a marine engineer and worked with MAN before specialising in planned maintenance.
Aleksandar Danev
Marine EngineerMarine engines graduate of the Nikola Vaptsarov Naval Academy, with sea time as an engine cadet.
Your data
Handled
We work with sensitive owner information every day.
Confidential.
Owner information is treated as strictly confidential, under NDA, during the project and after it ends.
Portable.
We build in open, documented formats with clean exports. Your record moves with you between platforms and management companies.
Verified.
Captured data is cross-checked against nameplates, drawings and the vessel before handover, so you inherit facts you can rely on at survey or sale.
Delivered your way.
Encrypted transfer, your hosting or ours, and a clean handover package of documentation, tours and database.
Queries
The questions
If yours is not here, ask us directly. We would rather answer it properly than have you guess.
What is a PMS, and why does the yacht need one?
A planned maintenance system is the single place where every component, its service interval, its history and its paperwork live together. Without one, that knowledge sits in the chief engineer's head and in a folder tree nobody else can navigate. That becomes a problem the day the engineer leaves, class turns up, or the yacht goes to sale.
How do we choose between the software providers?
There are around fifteen serious providers, ranging from roughly €300 to €6,000 a year, some sold as a subscription and some as an upfront licence. They differ far more in how they handle documentation and offline use than in their feature lists. We have worked inside IDEA, Deep Blue, Seahub, Marad and more. No third-party vendor pays us a commission, so the comparison comes down to your vessel and your crew.
How long does a set-up take?
An operational yacht takes about eight weeks. A new build is ready on the day she is handed over, provided we are brought in around six months beforehand: early enough to photograph the spaces while the panels are still open, and to collect manuals from the yard while people are still there to ask.
Our current system is a mess. Do we start again?
Usually not. Most of the time the data is salvageable and the structure is the problem. We audit what is there, verify it against the vessel, rebuild the hierarchy and maintenance plans, and keep the history you have already built up. Starting from zero is a last resort.
Do you have a stake in the software you recommend?
Occasionally a client asks us to handle a licence purchase, simply because it is one supplier fewer for them to set up. We do that as a convenience and it plays no part in what we recommend.
Where we do have a commercial interest in a system we put forward, we tell you before you decide, so you can weigh the recommendation knowing it. The comparison we run is the same either way: your vessel, your crew, your budget.
Who owns the data at the end?
You do. We build in open, documented formats with clean exports, so the record moves with you between platforms and management companies. Everything is handed over encrypted, hosted wherever you prefer, and it stays confidential under NDA after the project closes.
Start a project
Tell us about your
New build or mid-refit, tell us where your data stands today and we will show you how to put it right. No commitment, just a conversation.
- Phone+39 320 805 25 69
- Emailinfo@superyacht-data.com
- BaseVia dei Mille 10, 55049 Viareggio (LU)
Thank you.
We have received your enquiry and will be in touch within 24 hours. A confirmation is on its way to your inbox.
Something went wrong.
We could not send your enquiry. Please try again, or email us directly at info@superyacht-data.com.